Enrolled Families

Late Pick Up Charge: According to Licensing Regulations, children need to be picked up by program closing time. A Late Fee of $1.00 per minute per child will be charged after the program has closed.

Over 10 Hour Charge: Due to additional staffing costs and because we do not believe it is healthy for children to remain in any group setting for more than 10 hours a day, any childcare slot which requires more than 10 hours on any given day will be charged the hourly drop-in rate for each child beyond this limit. This includes children who may be out of the center during part of their day.

• To receive vacation time at no charge, the vacation/sick leave form must be completed and returned to the Center Director prior to the week of vacation. If vacation was taken due to child being sick, form must be received within 1 week of returning to care.
• A child enrolled Full Time, Prime Time, or Daily between January 1 – May 31 will receive two weeks of vacation at no charge according to their enrollment status.
• A child enrolled Full Time, Prime Time, or Daily between June 1 – October 31 will receive one week of vacation at no charge according to their enrollment status.
• Children enrolled November 1st or after will not receive vacation during the current calendar year.
• Children scheduled as hourly care do not receive vacation or sick leave.
• Vacation must be taken on five consecutive days and cannot be used during the two-week termination notice. The vacation year begins with the first full week in January.
• When a child is in attendance for only one day and absent for the other days, that week can be taken as an unpaid vacation/sick week. A Vacation Form must be completed and returned to the Center Director. A daily rate will be charged for the one day the child is at the center.
• Bellin Center families using Flexible Schedules are not eligible for vacation credits.
• Schreiber Partners and Encompass employees may take vacation days in 1-day increments.

• Because we want to keep illness to a minimum in the centers and we are not staffed to care for sick children, we ask that you keep your child home when: (Please DO NOT bring your child to the center in these instances.)
• he/she is too ill to participate in daily routine activities and requires one-on-one care.
• he/she develops any new rash other than on diaper area.
• he/she has a temperature that is 101° or above.
• he/she has vomited in the last 24 hours (unless vomiting is determined to be caused by a non-infectious condition)
• he/she has had diarrhea within the last 12 hours.
• he/she has eye redness along with drainage.
• he/she has head lice or nits.
• he/she has skin or mouth lesions.
• your school-age child is too ill to attend school during regularly scheduled school days, we will not be able to care for him/her at the center.

** During a health pandemic or significant outbreak, Encompass may change the “exclusion of care” criteria. All notifications will be shared via email.

When a child returns to the center after an illness, he/she needs to be able to go outdoors when the weather permits. If you feel your child should not go outdoors, you should keep him/her home from care.

Active Tuberculosis- Until child’s primary physician or Brown County Health Department states child is on appropriate treatment and can return

Blood or Mucous in Stool- Exclude if cannot be explained by dietary change, meds, or hard stools

Varicella (chicken pox)- Exclude until all lesions are dried and crusted.

Conjunctivitis (pink eye)- Drainage is gone and on medication for 24 hours.

Diarrhea (unknown origin)- 3 or more in 24 hr. period. Exclude until asymptomatic for 24 hours. Exclusion is required for all diapered children and toilet-trained children if the diarrhea is causing soiled pants or clothing. In addition, diapered children with diarrhea should be excluded if the stool frequency exceeds two or more stools above normal for that child.

Fever- Free for 24 hours with no medications

Fifth Disease- none

Hand Food Mouth- None unless fever or child cannot maintain hygiene or avoid close contact with others

Impetigo- Medication for 24 hours and no discharge from sores

Influenza- Fever Resolved

Lice- Nit Free. GBAPS and Pulaski may have other standards that must be followed for 4K only children. 4K wrap children will need to follow EEEC no nit policy.

Measles- Exclude 4 days after rash

MRSA- Exclude if drainage from lesions cannot be contained

Pertussis (whooping cough)- 5 days after antibiotics

Rash- Rash with fever or behavioral changes should be excluded until provider has determined that the rash is not infectious

Rotavirus- Refer to diarrhea guideline above

RSV- Exclude until fever is resolved.

Scabies- Until treatment is complete

Strep- Medication for 24 hours

Vomiting- Vomiting no more than 2 times in the previous 24 hours, unless vomiting is determined to be caused by a non- infectious condition and the child is able to remain adequately hydrated

We encourage all families to administer all medications prior to attending care if possible. We will give your child medications under the following circumstances:

• when dosage/treatment cannot be adjusted to exclude childcare hours
• when a chronic medical problem may make urgent administration necessary
• when giving medication enables a recovering child to return to childcare sooner
• a situation where home administration is not possible

Medications, which we can safely administer, include:

• those prescribed by a physician.
• Over the counter (OTC) medications prescribed by a licensed health provider.

To be able to give any medication, the following rules apply:

• A signed, dated, written authorization from the family is on file (and renewed each week if necessary) with dosage amount and time of dosage specified.
• Prescription and OTC medication is in the original container and labeled with the child’s name, name of drug, specific age dosage, directions for administering, date and physician’s name. OTC medication may include Tylenol, orajel, cough syrup, etc.
• We reserve the right to refuse to give medicine dosages if they appear too high.
• It is necessary to alert staff DAILY of the medicine to be administered. All changes need to be given to a staff member in written form as well as verbally.
• Once your child’s medicine has been administered, it will be written down on the family permission form as well as in our medical logbook.
• Medication needs to go home each Friday except in situations where medication is needed to be kept on hand for emergency or long-term administration. All medications are kept in a locked container except for life saving medication (i.e. Type I).
• Families must give all medications to the educator. The only exception is a severe medical issue that requires lifesaving medication. Children may not have medication in their possession at any time.

Please inform center personnel if your child has any known food allergies. In the event of a Special Dietary Need, Encompass Early Education and Care works in conjunction with families to provide alternative meal choices. Please complete all necessary paperwork for food allergies.

• Due to USDA requirements, Encompass may only honor menu change requests based on a Special Dietary Need and determine whether it is a disability or a non-disability special dietary need. Special Dietary Needs Tracking Form will need to be completed for each participant in the program.
• A Food Allergy and Special Dietary Needs for Children Procedure will need to be followed along with necessary forms.
• We do post pictures of children who have been identified with food allergies and special requests. A permission to post authorization is found on the Health History Form. This is to insure each child’s safety when it comes to food allergies and medical health needs.